Meeting Rooms

Locations with Meeting Rooms

Reserving a Meeting Room

  • Use of the meeting room is free.
  • The person reserving a meeting room must be at least 18 years of age. A reservation for a group of people under age 18 must be made by a supervising adult.
  • Reservations for meeting room use are made in person or by phone at the library where the meetings will be held.
  • Rooms must be reserved in advance of use.
  • A group may have no more than two meetings scheduled at any library facility at a time.
  • Groups may occasionally wish to reserve facilities for programs in a series. This may be possible with the approval of the head librarian.
  • Tables and chairs are available for the group to set up.
  • Each location has audio-visual equipment which must be requested at the time of scheduling. Groups must supply their own equipment operator.

Meeting Room Rules

Community groups whose purposes are non-profit, civic, cultural, or educational are encouraged to use the library meeting rooms for group meetings when the rooms are not being used for their primary purpose: library-related activities.

Meeting rooms may not be used for social activities, private parties, commercial purposes/endeavors, gatherings that advertise a product or service, or political campaign meetings.

Use of the meeting room may not be publicized in such a way as to imply library sponsorship of the group’s activities.

Occupancy

Location Room Name Occupancy
Beavercreek Meeting Room 25 standing
Cedarville Meeting Room 36 with chairs
Fairborn Meeting Room 75 standing
Xenia 1st Floor Meeting Room 297 standing, 130 with chairs, 59 with tables & chairs
Xenia 2nd Floor Meeting Room 42 with chairs, 20 with tables & chairs
Yellow Springs Meeting Room 49 with chairs
Learn More

The rules listed above only represent a subset of the complete meeting room policy found in the Public Policy Manual (PDF).
Download the Library Meeting Rooms Agreement